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Overview
In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, links, pictures, and images (such as your handwritten signature or a logo).
Important to Notes:
- If you use both the Outlook desktop client and Outlook on the web, you need to create a signature in both products.
- We recommend designing your signature block in Word, and then copying and pasting it into Outlook per the instructions below.
For more information: Create and add an email signature in Outlook - Microsoft Support
Directions
Automatically add a signature to a message
You can create an email signature in Outlook on the web that you can add automatically to all outgoing messages or add manually to specific ones.
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Select Settings at the top of the page.
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Select Mail > Compose and reply.
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Under Email signature, type your signature and use the available formatting options to change its appearance.
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Select the default signature for new messages and replies.
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Select Save when you're done.
Manually add your signature to a new message
If you've created a signature in Outlook on the web but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
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In a new message or reply, type your message.
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On the Insert tab, select Signature.
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If you created multiple signatures, choose the signature you want to use for your new message or reply.
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When your email message is ready, choose Send.