Create an Email Signature in Outlook Web App (OWA)

Summary

You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.

Body

Overview

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, links, pictures, and images (such as your handwritten signature or a logo).

Important to Notes: 

  • If you use both the Outlook desktop client and Outlook on the web, you need to create a signature in both products.
  • We recommend designing your signature block in Word, and then copying and pasting it into Outlook per the instructions below.

For more information: Create and add an email signature in Outlook - Microsoft Support

Directions

Automatically add a signature to a message

You can create an email signature in Outlook on the web that you can add automatically to all outgoing messages or add manually to specific ones.

  1. Select Settings at the top of the page.

  2. Select Mail Compose and reply.

  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

  4. Select the default signature for new messages and replies.

  5. Select Save when you're done.

Manually add your signature to a new message

If you've created a signature in Outlook on the web but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

  1. In a new message or reply, type your message.

  2. On the Insert tab, select Signature.

  3. If you created multiple signatures, choose the signature you want to use for your new message or reply.

  4. When your email message is ready, choose Send.

Details

Details

Article ID: 53702
Created
Thu 5/10/18 4:50 PM
Modified
Mon 2/24/25 4:07 PM

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In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.

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