Create an Email Signature in the Outlook Client (Win & Mac)

Overview

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, links, pictures, and images (such as your handwritten signature or a logo).

Important to Notes: 

• If you use both the Outlook desktop client and Outlook on the web, you need to create a signature in both products.
• We recommend designing your signature block in Word, and then copying and pasting it into Outlook per the instructions below.

For more information:

Create and add an email signature in Outlook - Microsoft Support

Create an email signature in Outlook for Mac - Microsoft Support

Create and add an email signature in new Outlook for Windows

1. On the View tab, select  View Settings. 

2. Select Accounts > Signatures.

3. Select  New signature, then give it a distinct name.

4. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.

5. Select Save when you're done.

6. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards.

7. Select Save again.

Create an email signature in Outlook for Mac

1. Select New Email.

2. Select Signature > Signatures.

3. Select + and type a name for the signature.

4. Under Signature, type your signature and format it the way you like.

5. Under New messages, select your signature.

6. Select the red circle in the upper left to close.

7. Select New Email to see the signature you created.

Additional Inserts

Insert hyperlinks to Facebook and Twitter in your email signature

Add a logo or image to your signature

Email Signature Gallery