Create an Email Signature in Outlook Web App (OWA)

Overview

You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.

Important to Note: If you use both the Outlook desktop client and Outlook on the web, you need to create a signature in both products. 

Please click on the links for detailed directions on Microsoft's website, or follow the brief directions below. 

Directions

Microsoft Instructions Website

Create a signature

  1. Sign in to https://login.microsoftonline.com/ using your FalconNet password. Open the Outlook icon.

  2. Go to Settings Settings > View all Outlook settings > Compose and reply.

  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.

    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.

  4. Select Save when you're done.

NOTE: If you want to add the College's logo, look in the Files section to the right of this page. There is a College-approved logo for you to download and use. 

Manually add your signature to a new message

If you've created a signature, but didn't select the option to add your signature to all outgoing messages, you manually can add it to specific messages.

  1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.
  2. Choose New mail above the folder list. A new message form opens in the reading pane.
  3. At the top of the message, choose Insert > Your signature.
  4. When your message is ready to go, choose   Send.

Automatically add your signature to every message you send

If you've created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.

  1. In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.
  2. On the nav bar, choose Settings > Options.
  3. Under Options, choose Settings > Mail.
  4. Under Email signature, do one of the following:
    • To include your signature at the bottom of all outgoing messages, select the Automatically include my signature on messages I send check box.
    • To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box.
  5. Choose Save.

Details

Article ID: 53702
Created
Thu 5/10/18 4:50 PM
Modified
Tue 2/11/20 4:54 PM