Getting Started with Microsoft Bookings

Overview

Microsoft Bookings is an appointment scheduling tool included with Cedar Crest College's Microsoft 365 subscription. It allows you to create a personalized booking page where students, faculty, staff, and others can schedule appointments based on your availability.

Microsoft Bookings integrates with your Outlook calendar and Microsoft Teams, helping you manage appointments and avoid scheduling conflicts.

You do not need to request activation from Information Technology. Microsoft Bookings is available to eligible Cedar Crest College employees through their Microsoft 365 account.

Step 1 – Access Microsoft Bookings

1. Open a web browser and visit Microsoft Bookings.
2. Sign in using your Cedar Crest College email address and password, if prompted.
3. Complete multifactor authentication (MFA), if required.
4. Select Bookings with me or Personal booking page to begin setting up your individual scheduling page.

Note: If this is your first time accessing Bookings, you may be prompted to complete an initial setup.

Step 2 – Set Up Your Personal Booking Page

1. Open your personal booking page.
2. Review your name and profile information.
3. Create a meeting type by selecting the option to add a new meeting.
4. Enter the meeting details, including:
   • Meeting name: A descriptive title, such as Office Hours or Student Advising.
   • Duration: How long the appointment should last.
   • Location: Choose an in-person location or Microsoft Teams meeting.
   • Availability: Specify when others can schedule appointments.
5. Choose whether the meeting type should be public or private.
6. Save your meeting type.

Tip: Public meeting types appear on your booking page. Private meeting types are accessible only through their direct booking links.

Step 3 – Share Your Booking Page

Once your booking page is configured:

1. Open your personal Bookings page.
2. Locate the option to share your booking page.
3. Copy the booking page link.
4. Share the link with students, colleagues, or others who need to schedule appointments.

You can also include the link in your Outlook email signature, Canvas course, or department website.

Step 4 – Manage Your Appointments

When someone schedules an appointment:

• The appointment is added to your Outlook calendar.
• You and the attendee receive booking confirmations.
• Microsoft Teams meeting information is included if you selected an online meeting.
• Your Outlook calendar availability helps prevent scheduling conflicts.

To change your availability or meeting types, return to your personal Bookings page.

Personal Bookings vs. Shared Bookings

Microsoft offers two types of Bookings experiences:

For more information, visit Microsoft Bookings Help & Learning.

Need Additional Assistance?

If you cannot access Microsoft Bookings, receive an error message, or need assistance setting up your booking page, please submit an IT Support Request.