Overview
The Laptops for Learners Program provides eligible students with a college-supported laptop designed to support their academic success. This article explains who is eligible, how devices are ordered, program costs, payment information, and how students receive their devices.
Who is Eligible?
Eligibility for the Laptops for Learners Program is determined by Cedar Crest College and may vary based on a student's enrollment status and academic program.
Students who are automatically enrolled in the program will be notified during the admissions and on-boarding process.
Students who are not automatically enrolled may be eligible to participate through an opt-in process.
If you are unsure whether you are eligible, please contact the Information Technology Services Help Desk or Student Financial Services for assistance.
How Do I Participate?
Automatically Enrolled Students
Eligible incoming students are automatically included in the Laptops for Learners Program and do not need to place a separate order.
Information regarding device pickup, distribution dates, and program requirements will be provided before the start of the academic year.
Opt-In Students
Students who are not automatically included in the program may have the opportunity to opt in and purchase a device through the College.
Students choosing to opt in must:
- Complete any required participation forms.
- Submit payment by the established deadline.
- Follow distribution instructions provided by the College.
Availability may be limited based on inventory and ordering schedules.
Detailed Instructions and more information can be found here: Article - Instructions for Opt-In Purchases.
Program Cost
The cost of participation in the Laptops for Learners Program is established annually and may vary depending on the device model and program structure.
The program fee covers:
- The laptop device
- Required software licensing
- Warranty coverage
- Technical support services
- Device setup and management
Current pricing information is published annually and communicated to eligible students.
Students should refer to the latest program communications or contact Student Financial Services for current pricing details.
Payment Information
Payment for opt-in participation must be completed before a device can be issued.
Accepted payment methods and payment deadlines are communicated during the ordering process.
Students who do not complete payment by the published deadline may experience delays in receiving their device.
Questions regarding billing, payment plans, or account charges should be directed to Student Financial Services.
Ordering Timeline
To ensure devices are available before classes begin, students should complete all ordering requirements by the deadlines provided by the College.
Typical annual milestones include:
| Activity |
Timeframe |
| Program information distributed |
Spring/Summer |
| Opt-in ordering period |
Spring/Summer |
| Payment deadline |
Prior to distribution |
| Device distribution |
Before fall semester begins |
Specific dates may vary from year to year.
Device Distribution
Students will receive instructions regarding when and where to pick up their device.
Distribution information typically includes:
- Pickup location
- Required identification
- Distribution dates and times
- Setup instructions
- Initial login information
Students should bring a valid photo ID when picking up their device.
Program Policies
Completing Your Order
Students must complete all required participation forms and satisfy any applicable payment requirements before a laptop can be issued. Incomplete orders may delay device distribution.
Paying Off Your Device Early
Students participating in the payment plan may choose to pay the remaining balance of their laptop at any time. Contact Student Financial Services for payoff information.
Withdrawal or Leave of Absence
Students who withdraw from the College or take a leave of absence have two options:
- Pay the remaining balance and keep the laptop.
- Return the laptop to the College to discontinue future program payments.
Students should contact Student Financial Services and Information Technology as soon as possible to discuss their options.
Refunds
Students who return their laptop may be eligible for a partial refund if the device is returned before the 60% point of the semester. Refund eligibility is determined by Student Financial Services in accordance with College policy.
Financial Holds
Students with outstanding financial holds may not be eligible to receive a laptop until the hold has been resolved or approved by Student Financial Services. Contact Student Financial Services if you have questions about your account status.
Late Enrollment or Missed Pickup
Students who enroll after the standard distribution period or who miss their scheduled pickup should contact Information Technology as soon as possible.
The department will work with students to arrange device pickup based on inventory availability and staffing schedules.
Frequently Asked Questions
Can I order a device after the deadline?
Late requests may be accommodated depending on inventory availability. Contact Information Technology for assistance.
When will I receive my laptop?
Most students receive their devices before the beginning of the fall semester. Distribution schedules are communicated directly to eligible students.
What happens if I decide to participate later?
Students who become eligible or choose to opt in after initial ordering periods should contact Information Technology to discuss available options.
Who should I contact with questions about cost or billing?
Questions regarding charges, payment deadlines, or billing should be directed to Student Financial Services.
Who should I contact about device pickup or availability?
Questions regarding ordering, inventory, or distribution should be directed to Information Technology.