Overview
Microsoft Forms is a part of Office 365 that allows you to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data can be easily exported to Excel for additional analysis.
Here is a quick rundown on how to configure your Forms to gather the information you need, when you need it.
Sharing
After you have created your Form and it is ready for prime time - you need to share it to gather the information you need. To gather data, you will need to share your Form with the people you need to gather the data or information from.
- Start by clicking on the Share button in the upper-right corner of the web page.
- The Send and collect responses pane opens on the right side. From here, you can control who can respond to your form, get the link, shorten the link, create a QR code to your Form, get HTML to embed your Form, or open an email to send our your link.
- To control who can fill out your Form, click the drop-down next to Anyone can respond. You will be given these options:
Anyone can respond: This will allow anyone with the link to fill out the Form. No information will be gathered that is not asked for in the Form beyond the time and date that the Form was filled out.
Only people in my organization: This will allow anyone with the link to fill out the Form within the Cedar Crest Community. It will ask the individuals to login to their Office account using their FalconNet credentials. This will collect the time/date the Form was filled out, the name of the person filling out the form, as well as additional information that you can specify in the Settings.
Specific people in my organization: This will only allow those that you specify (in the next step) to fill out the form from the Cedar Crest Community. It will ask the individuals to login to their Office account using their FalconNet credentials. This will collect the time/date the Form was filled out, the name of the person filling out the form, as well as additional information that you can specify in the Settings.
- Next, you can define more detailed settings in your Form by clicking on the three dots, then Settings.
You can define who can fill out the form (with the same stipulations as above), but you can also set it to only allow one response per person if you wish, and to either collect their name or not.
You can also choose to open the form for responses, close the form, or set a time period in which the form is open for responses.
You can select if you want a progress bar to show up as people go through the form (for multi-page/branched forms), shuffle the questions (for quizzes), and add a customized Thank You message that will display at the end of the Form.
In the Response Receipts section, you can allow those filling out the Form to get a copy of their responses, and also have an email sent to you when someone fills out the Form.
- All settings are saved as soon as you click off of them.