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Answers
No, you do not have to enter a chosen name. This is a service for people who wish to be known by something other than their legal name. If you regularly use your legal name it will already be displayed as your chosen name/campus name
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Chosen name will be used except where legal name is absolutely necessary. Examples of where your legal name are necessary include, but are not limited to, financial aid documents, payroll, official transcripts, and federal immigration documents. In some situations, it may be necessary to clarify that your chosen name is different than your legal name. Examples of this include, but are not limited to, official interactions with campus police, law enforcement, and verification of medical records.
For legal record data, you may be asked to validate and provide identifiers. This is for legally required information and we ask that you prepare for these interactions. When communicating with college employees who handle legal records, it is recommended that you start by providing your student ID number and stating you have both a chosen name and legal name in college systems. You can provide one or both in your interactions on campus.
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Staff with an administrative need (e.g., police, health, financial services; Registrar, human resources) will see both legal and chosen names. Similar to GPAs and other sensitive information, these staff are trained on the implications of this access.
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Changes will appear within 1-3 business days of the day Registrar form was submitted.
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Typically, chosen name requests will be processed within 1-3 business days of submission in MyCedarCrest. Once processed, the chosen name will update into the majority of campus systems in 7- 10 business days. To change your email and Falcon Net Directory, you must process the IT Form.
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Yes. Once you have submitted your MyCedarCrest Campus name request and it has been processed by the Registrar’s office, you can also submit the IT form to request the Falcon Net Directory and email to be updated. Be advised that once processed, the global directory in Microsoft will be updated immediately, however, individual email directories can take a couple of weeks to update in all campus computers.
IT Form: https://cedarcrest.teamdynamix.com/TDClient/2020/Portal/Requests/ServiceDet?ID=41731
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Once you have submitted your MyCedarCrest Campus name request and this has been processed by the Registrar’s office. Then your next step is to formally request the change through the IT form. Please follow this link to request this change:
IT Form: https://cedarcrest.teamdynamix.com/TDClient/2020/Portal/Requests/ServiceDet?ID=41731
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Changing your legal name in college systems to a chosen name can have ripple effects throughout your day-to-day experiences. Changing your chosen name more than once can lead to confusion regarding your identity, challenges in customer service, and/or the interruption of your ability to access some college systems.
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When possible, your chosen name should only include alphabetical characters (A-Z and a-z), a space, or hyphen (-). Using other symbols may prevent your name from appearing as you prefer in campus software. It is a violation of the Cedar Crest College Chosen/Campus Name Policy to indicate a chosen name for the purposes of misrepresentation or fraud. New chosen names are reviewed by the Registrar’s Office.
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Any chosen names that may be deemed to be an attempt at misrepresentation, fraud, or interpreted as offensive will be reviewed by the registrar’s office and the Dean of Students and can be then denied.
For employees, potentially inappropriate names will be reviewed by human resources.
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If you have entered a chosen name and later decide that you would prefer to use your legal name everywhere on campus, simply contact the Registrar’s Office.
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To ensure that instructors and other staff are able to appropriately identify you for class attendance, grading, and other college purposes. Last name changes can only be changed through a legal name change.
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Contact the Registrar’s Office for inquiries about the Chosen Name Policy.
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Students must contact the Registrar’s Office. Employees must contact Human Resources.
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Chosen name is for use within the college community. International students may feel free to select a chosen name for on-campus use. However, this does not apply in situations where one's legal name is required to be used. For the purpose of F-1 or J-1 student visa status, the legal name must be used on I- 20s and DS-2019s. An individual's legal name is what appears in the passport.
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In order for the College mail to have your chosen mail on file you will need submit the IT Form. through this form the College mail office will be notified, and they will have both legal name and chosen name on file to direct mail arriving.
IT Form: https://cedarcrest.teamdynamix.com/TDClient/2020/Portal/Requests/ServiceDet?ID=41731
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- Unofficial Transcript (however the document cannot be downloaded)
- Online Class Roster
- Online Grade Rosters Canvas
- Handshake Housing Rosters
- College Judicial Records (along with legal name)
- Finish line
- Commencement Program
- Online Campus Directory (After IT Form is submitted)
- Display Name for Email (After IT Form is submitted)
- Cedar Crest App (After IT Form is submitted)
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- ADP
- Student Accounts
- Financial Aid
- Enrollment verifications (unless you have chosen FERPA Exclusion)
- CCC Transcript and grade report
- School of Education teacher certification records
- Human Resources (Employment Documents)
- Immigration and Visa-Related Documentation
- Required State and Federal Data Submissions
- CCC Diploma
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If you submit a chosen name request to the Registrar's Office after you have already obtained your first CCC ID card with your legal name on it, take your legal name ID card to the Conference services located in the TCC garden level and let the staff know you would like to have an updated card with your chosen name on it. As long as you turn in your existing CCC ID card, there will be no charge.
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No, the decision to request a new card is entirely optional.
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If a Chosen name/Campus name is on file that name will be used during the graduation ceremony and program unless otherwise indicated during the application for graduation form.
Note: A student's legal name will be published on diplomas and official transcripts.
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Yes, this policy includes staff and faculty. Staff and faculty systems will update through the same process as students and in a similar timeline. In addition, employees may enter a preferred name directly into the ADP payroll system. https://workforcenow.adp.com/workforcenow
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