Sharing Files and Folders in OneDrive (Web Browser)

Overview

For employees who need to share files or folders located on Microsoft's OneDrive, it is quick and easy to do from a web browser anywhere you have internet access.  Share files to one person, a group or even people outside of Cedar Crest College.

Directions

  1. Begin by going to https://office.com and logging in to your Office 365 account.
  2. Next, click on the icon for OneDrive.



     
  3. Once you are in OneDrive, you can see the list of folders and files you have on your OneDrive.  On the right side, you can see if something is Shared or Private, and when you click on the three dots in the middle, you will get a menu with options.  The one we are most interested in are Share and Details.  



     
  4. If you click on Details, you can see who you have shared your folder with (since this one is already shared) and edit that by clicking Manage Access.



     
  5. Next, you will see the Sharing dialog box.  From here you can select what permissions are being set, who the item is being shared with, add a message that will be sent to the recipient, copy a link to share in another application or even open this share in Outlook to send an email with the shared information in a more detailed message.



     
  6. Let's click on Anyone with this link can edit and we get this drop down that allows us to set who we are going to share this with.  ​​​​​​​

    ​​​​​​​

     
  7. Click on Specific People.  This is the best thing to default to, because it allows you to know and control who has access to your files.  Once selected, you can move to the next line and begin typing the name of the person (if a Cedar Crest College person) or an e-mail address (for non-Cedar Crest).  If this is a Cedar Crest person/people, it will give you a matching list you can select from.  Select the name of the person, and repeat as often as necessary to set the share for everyone you would like to share the file/folder to.  When done, you can select or deselect the Allow Editing check box.  If you allow editing, the recipients will be able to edit and delete your file(s) that you are sharing.​​​​​​​


     
  8. Then click either Send or the Outlook icon to complete sending a message to the person/people to complete sharing and give them the link.

 

Print Article