Microsoft Teams: Presenting a PowerPoint

Overview

Microsoft Teams is an easy way to pull together a group to share, collaborate and communicate in one central location without the use of phone calls that take time away from our day or emails that can easily get buried.  From directly within Teams we can bring everyone together to share information, securely edit files live and at the same time, bring together Microsoft Office 365 apps (OneDrive, OneNote, Planner, Forms, etc) and third-party apps and websites in one place, tag members of the team in conversations or actions and customize the work through adding notes (OneNote and others) and other applications.  

Here is a quick overview of how to share PowerPoint in Teams effectively.

For a more in-depth walk-through with Microsoft Teams, view the Tech Talk video training.

Sharing PowerPoint in Teams

Here is how you share your content with those in yoru meeting in Microsoft Teams:

  1. When you are in a meeting, look for the up arrow icon in the menu bar.  This may be located in the middle of your screen when you move your mouse, or in the top right corner.  
     
  2. Once you've located it, click that icon - it will open the Sharing Drawer from the bottom of the screen.


     
  3. To share a PowerPoint, it is recommended that you click Browse, then upload the PowerPoint.  You can then present your PowerPoint.  To do this, click Browse, and then select if you'd like to Upload from your Computer, or OneDrive.


     
  4. Next, navigate to your file and select it.  Once you've done that, the presentation will automatically load and present to all attendees.
  5. To navigate your presentation, you will see the Presentation Command Bar on your screen.  Click the arrows back and forth to move through your slide show, click the eye icon to prevent or allow the attendees to advance through the slides on their own (default is to allow), and Stop Presenting when you are done.


     
  6. When you click Stop Presenting, you will be returned to the meeting with camera views.  Note: Your presentation is uploaded into the Files area of the Team you are in.  If you do not want to leave it there, you will need to navigate there and delete the presentation file.
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