Microsoft Teams: Sharing Content (Desktop, Presentation, Browser) in a Teams Meeting


Microsoft Teams is an easy way to pull together a group to share, collaborate and communicate in one central location without the use of phone calls that take time away from our day or emails that can easily get buried.  From directly within Teams we can bring everyone together to share information, securely edit files live and at the same time, bring together Microsoft Office 365 apps (OneDrive, OneNote, Planner, Forms, etc) and third-party apps and websites in one place, tag members of the team in conversations or actions and customize the work through adding notes (OneNote and others) and other applications.  

Here is a quick overview of how to share the content you wish to share with others in a Teams meeting.

For a more in-depth walk-through with Microsoft Teams, view the Tech Talk video training.

Sharing in Teams

Here is how you share your content with those in yoru meeting in Microsoft Teams:

  1. If you need to share sound from Teams with in-person students, you will need to enable to correct sound setting in Teams. Click here for instructions.
  2. When you are in a meeting, look for the up arrow icon in the menu bar.  This may be located in the middle of your screen when you move your mouse, or in the top right corner.  
  3. Once you've located it, click that icon - it will open the Sharing Menu from the top of the screen.

  4. Beyond simple screen sharing, there are several options available to you.  Here is what the different options are:
    Presenter Mode: Content Only will share the desktop/content only (normal sharing mode).  Standout Mode will put your camera in the lower right corner of the shared content, similar to a newscaster view.  Here is what that looks like:

    Include Computer Sound: this will include any and all audio that the computer produces.  This can include sounds from notifications, YouTube videos, applications, and so on.
    Screen: Select the item you wish to share.  For your entire desktop (all applications), choose the first image you see.  The example has two images because the computer this was done on has two monitors.  The main monitor is always first.  If you wish to only share a specific application click on the Window image.  This will bring up the applications you have open at this time.  Select the one you wish to share, and the content sharing will be limited to only that application and nothing else.  
    - Microsoft Whiteboard: This will create and share an in-meeting whiteboard that you can select to use yourself, or share with everyone in the meeting for whiteboard collaboration.  This is the Teams version of Whiteboard, if you would like the full-featured (fully shareable) version of Whiteboard, click here to download (Windows only).  If you use the full Windows version of Whiteboard, you would then share that as an application (see above) instead of clicking Whiteboard.
    Powerpoint Live: Scroll down to see all the options for sharing Powerpoint (see second image).  This will allow you to select from a previously uploaded Powerpoint, or upload one into the meeting from either your computer or directly from OneDrive (even if OneDrive is not installed on the computer you are on).
  5. When you are done presenting, you click on the X in the share status window which is located in the lower-right corner of the screen (most of the time) to stop sharing. 


Article ID: 114028
Mon 8/17/20 11:33 AM
Fri 6/25/21 2:18 PM