Overview
The President's Conference Room is equipped with new equipment from Microsoft, Logitech, Jabra and Barco to help make meetings easy-to-attend, easy-to-host, run smoothly and look great on both ends of the meeting. This is an overview of the Logitech SmartDock and the Windows interface to help you find your way around.
Logitech SmartDock
The heart of the system is the Logitech SmartDock. All of the hardware and software connects and talks to one-another through this all-in-one piece of hardware. The system is configured to restart each morning at 1:00 AM, perform updates, and restart again with the updated configuration by 4:00 AM.
The SmartDock has the following installed for use:
- Microsoft Surface Pro tablet computer running Windows 10 Professional 64-bit installed inside the dock
- Logitech MeetUp high-definition conference room camera, with embedded stereo and speakers connected via USB to the bottom, backside of the SmartDock
- Jabra 510 Bluetooth and USB capable meeting microphone and speaker connected to the Surface Pro via Bluetooth and USB for charging. The USB is connected to the bottom, backside of the SmartDock. For meeting use, this can be unplugged and brought to the conference room table.
- Apple wireless keyboard connected to the Surface Pro via Bluetooth
- Wired network connection comes from the bottom, backside of the dock to the wall
- HDMI connection from the bottom, backside of the SmartDock, up the wall-mounted molding to the HDMI port 1 on the television (Note: the BARCO wireless presentation tool does not interact with the SmartDock in any way)
- Power for the SmartDock and Surface Pro goes from the bottom, backside of the dock, up the wall-mounted molding to the power behind the television
Navigating Windows 10
There is a list of software and conferencing applications loaded on the Surface Pro for use in the conference room. You can navigate this system in one of a number of ways.
- The conference room system is set to load to the desktop each time it restarts, and reset all the settings to the defaults.
- It all starts with touching the display to wake it up. You will see the desktop once you do that.
- Next, tap the Windows button on the Taskbar or the right side of the Surface -
- When you hit the Windows button, you should see the Start Menu appear, and it should look like this:
- If you do not see this screen, tap the Power button, and tap Restart and try again. The system will restore all the default settings each time it restarts.
- You will see on the Start Menu and Taskbar, each of the applications is easily visible and accessible from here. Simply tap the tile to launch the application that you are looking to launch
- Instructions on holding a meeting using each application are accessible by clicking here.
- When you are done with your meeting, please tap the Windows button, tap the Power button and tap Restart to reset the system for the next user.
Happy Meetings!