Setting an Automatic Reply (Out of Office) in Outlook Client


Automatic replies are useful for when you will be out of the office for an extended period of time and need to let anyone sending an email know that you will be unable to respond until a certain date, and who to contact if they need a response soon. 

Set up an automatic reply

  1. Select File > Automatic Replies.

    Automatic replies

    In the Automatic Replies box, select Send automatic replies.

  2. Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.

  3. On the Inside My Organization tab, type the response that you want to send to on-campus correspondence while you are out of the office.

    Enter your automatic reply message

    Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only.

  4. Select OK to save your settings.

Turn off automatic out-of-office replies

When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.

Turn off automatic replies


Article ID: 53456
Tue 5/8/18 9:59 AM
Fri 3/1/19 8:52 AM